ARS Career Opportunity

Office & Export Administrator

Career Description

Advanced Research Systems (ARS), a leading manufacturer of cryogenic laboratory equipment, is seeking an Export Administrator with at least two years of experience in an export and manufacturing environment.

The successful candidate will have expertise in some or all of the following areas:

  • Shipment scheduling of palletized equipment, domestic and export

  • Tracking the receipt of all accompanying documents (letters of credit, end user statements, prepayment documents, export documentation, etc.)

  • Purchase order entry into Peachtree accounting software

  • Tracking and Closing outstanding Accounts Receivable

  • Maintaining ARS accounts on Vendor and Customer RFP websites

  • Answering the general phone line

  • General office duties: Ordering Supplies, Scheduling equipment maintenance

The Export Administrator will report to the Finance Manager. ARS’ work environment offers an open exchange of ideas within small teams to improve operations and efficiency.

 Qualifications and Requirements

  • A full-time administrative position based in Macungie, PA

  • High School Diploma or equivalent with 0 - 2 years' experience in exports.

  • Familiar with accounting software such as Peachtree/Sage 50

  • Proficient with Word, Excel and PowerPoint software applications

  • Understanding of CRM software a plus

  • Legally eligible to work and reside in the USA

  • Excellent interpersonal skills and capabilities

Attributes of an Ideal Candidate

  • Negotiation abilities that will maintain the original margins and payment terms when contacting purchasing/funding departments

  • Disciplined, structured, self-driven, and process-oriented to maintain a high level of document organization

  • Willing to develop new skills for professional development

About ARS

Advanced Research Systems was started in 1986 to provide cryogenic solutions for low temperature research. We have evolved as a world class global manufacturer of closed cycle cryocoolers and custom laboratory cryogenic systems for scientists and universities. Our cryogenic solutions are used for cutting-edge applications and experiments ranging from quantum science, to optical spectroscopy, to neutron scattering. ARS specializes in Helium-Free Cryostats, Flow Cryostats, and Probe Stations; all of which are manufactured in our headquarters in Macungie, Pennsylvania.

Benefits include paid vacation, medical, dental, life insurance, 401K, and other bonuses.

Salary is commensurate with experience.

ARS is an Equal Opportunity Employer. M/F/D/V

Please submit your résumé and cover letter to:
Ms. Beth Kohler
Finance Manager